Assembling Your Report Team

The Report to the State takes planning. A successful event requires a BSA team effort. Listed here are the team members’ key responsibilities.

Also see Position Descriptions and Functional Assignments.

Area Director/State Adviser

  • Provide leadership to ensure the successful completion of the Report to the State.
  • Determine how the Boy Scouts of America supports the state’s strategic plan.
  • Collect two service-oriented success stories from each council in the state.

Report to the State Chairman

  • Recruit an active and effective committee.
  • Give leadership to committee members.
  • Take an active role in recruiting a high elected official, preferably the governor, to receive the report from the youth delegates.

Host Council

Scout Executive

  • Support the area director/state adviser in the successful completion of the Report to the State.
  • Recruit the council delegation leader, additional leaders, and youth delegates.
  • Provide the area director/state adviser with two service-oriented success stories.

Staff Adviser

  • Assist the report chairman and area director/state adviser as needed.
  • Support the area director/state adviser, host council Scout executive, and chairman in the successful completion of the Report to the State.
  • Assist the council marketing committee in developing and implementing a media relations plan.

Council President

  • Attend the report-related activities.

Subcommittees

Support the Report to the State by making appropriate arrangements, based on the planned activities; e.g.:

    • Breakfast: physical arrangements, registration, program
    • Parade: security, city liaison
    • 5K run: physical arrangements, registration, publicity
    • Report: government/capitol liaison, program
    • Media relations: media communications, publicity, spokesperson

Council Delegation Leader

  • Assist the Scout executive and staff adviser in selecting the youth delegates.
  • Assist the Scout executive and staff adviser in selecting additional adult delegation leaders.
  • With the additional delegation leaders, escort the council delegation to the Report to the State.

Non-Host Council

Scout Executive

  • Support the area director/state adviser in the successful completion of the Report to the State.
  • Recruit the council delegation leader, additional leaders, and youth delegates.
  • Provide the area director/state adviser with two service-oriented success stories.

Staff Adviser

  • Assist the report chairman and area director/state adviser as needed.
  • Assist the Scout executive in recruiting the council delegation leader, additional leaders, and youth delegates.
  • Assist the council marketing committee in developing and implementing a media relations plan.

Council President

  • Attend the report-related activities, if possible.

Council Delegation Leader

  • Assist the Scout executive and staff adviser in selecting the youth delegates.
  • Assist the Scout executive and staff adviser in selecting additional adult delegation leaders.
  • With the additional delegation leaders, escort the council delegation to the Report to the State.

Report to the State Organization Chart