Reservation & Cancellation
Cancellation Policy
Please notify Sea Base immediately if your crew intends to cancel. Early notification of cancellation may result in the loss of the minimum amount of fees and will allow other Scouts the opportunity to attend Sea Base.
- The $100-per-person reservation deposit is transferable within a crew during the SAME CALENDAR YEAR (the names may change as long as the count remains the same). These funds may not be applied to any other crew.
- Crews cancelling between the time of application and first half payment will lose the nonrefundable deposit per cancelled crew.
- Crews cancelling after the first half payment has been made will lose 100 percent of the fees paid.
- Crews canceling after the second half payment has been made will lose 100 percent of fees paid.
- If your cancelled crew is rebooked, you will be refunded all your fees paid to date except the $100-per-person nonrefundable deposit. Refunds will be mailed within 30 days.
- Within a crew, cancellation of individual participants will result in forfeiture of their deposit fee and all fees paid to date for that individual.
NOTE: We cannot take credit-card payments for any crew fees.
Adult Leader “Must Do on Time” Schedule
The following is a basic time schedule of items that needs to be completed prior to your arrival at Sea Base:
When |
What |
Who |
September 1 of current year |
First half payment due |
Spring crews |
October 1 of current year |
First half payment due |
Summer crews |
October 1 of current year |
First half payment due |
Fall/winter crews |
January 1 of adventure year |
Scuba paperwork due |
Spring scuba crews |
March 1 of adventure year |
Scuba paperwork due |
Summer scuba crews |
October 1 of adventure year |
Scuba paperwork due |
Fall/winter scuba crews |
90 days prior to arrival |
Final payment due |
All crews |
90 days prior to arrival |
File National Tour Permit |
All crews |
30 days prior to arrival |
Crew roster submitted |
All crews |
30 days prior to arrival |
All participants pass BSA swim test |
All crews |
Involve Parents
Schedule times when the parents of your crew members can get together and gather information on the adventure. Keep them informed and their questions answered. Go through the suggested equipment list. If you have an “experienced individual” who has been with us before, gain his/her input. Share the emergency telephone numbers for Sea Base. Emphasize the importance of prompt completion of medical forms, front-and-back photocopy of current insurance card, and emergency contact information.